PLAIN LANGUAGE | Editing Tools.

• Date: 01 March 2020
• Author: Pettitt, Dave

Using tools to analyze and measure language simplifies plain language writing and editing. At CPLEA, we use a combination of tools to look at where and how to clarify our writing:

1. Microsoft Word: The most common plain language editor has some powerful built-in features.

2. Hemingway Editor: Loyal to its namesake, the Hemingway Editor helps you draft clear and precise language.

3. WriteClearly: A simple plain language browser bookmark that highlights complex legal writing.

   The following chart compares the three tools:

   Microsoft Word

   Almost every office in Canada uses Microsoft Word. It is the most common format for sharing documents. It is also an excellent tool for identifying problems and solutions to common plain language issues such as language comprehension level, punctuation, grammar and overuse of passive voice. Word is not a plain language editor out of the box--it requires changes to some settings.

   To set up Word for plain language editing, you must change the proofing settings:

1. Go to File, then Options and then select Proofing.

2. Beside the Writing Style heading, select "Grammar & Style" and click the "Settings" button. You will get another list of items to check off.

3. Under Grammar, select everything.

4. Under Style in the same dialog box, make sure every box is checked. This is...